I just bought a cz czechmate and emailed the pink form from club armorer to local AO, he posted it to me that afternoon, then NZ post took it from nelson, via Antarctica, then Christchurch to get it to me in motueka 5 days later. I took it straight to P.O and fastposted it to Auckland, 2 weeks later it still hadn't arrived. Emailed AO and he redid a new permit and sent it direct to Auckland, 5 days later and the first permit has just arrived, but I already have the pistol. Nelson AO was awesome, Nzpost suck.
I'm not surprised you need to apply for the permit, they need to get your details from somewhere..
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