You’re probably right about there being specialist software to streamline this and make it really easy, but it sounds straightforward enough (if slower and more manually involved) to do it in a basic way with what you have.
If you check in your phone settings for the camera, you can turn on location data for all photos automatically. This is then digitally attached to the photo - called ‘EXIF data’. Key being that exif data isn’t limited to just location info.
If you open your phone gallery/photo library after taking the photo, open the photo, then you can usually see the exif data with a wee ‘i’ icon or similar. On my iPhone I can then add a caption/notes to the image as part of this exif data. (I’d also tap the star/heart icon to favourite the image so you can see at a glance which ones you’ve noted)
So you then have your image on the phone with the location and notes attached within the file.
Your phone will have some option to sync photos via cloud automatically, or you can use a free service like dropbox to do this selectively, sending just the photos you need.
Now onto your computer, you can access the other end of this cloud service and download the photos you need.
Open them in a photo viewer and you should be able to copy and paste the location and note data across to a table in your report.
Definitely more involved than the right software would be though..
Coupled with your hut work, this sounds like an interesting niche you’ve carved out.. need a very part-time apprentice?
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